(a) Dictation of correspondence to shorthand typists or
stenographers or dictating machines. This method is usually adopted
by higher executives or managerial who find little time to draft
correspondence in writing.
(b) Sometimes, busy executives merely note down the outline or
points to be covered by the correspondence (letters, circulars,
etc.) and the actual drafting is done by the secretary or a
(c) Drafting of correspondence in writing. This is usually
done in case of important, complicated or confidential
(d) Use of 'Form' Letters or postcards.
(e) Use of standardised or Form paragraph along
with drafting or dictation of the reminder of the letter.