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Steps of Basic Principles of Delegation

The organization of office work may be done to involve the following two steps

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Basic Principles of Delegation

To ensure that delegation of authority is effective, certain principles be followed with great advantage

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Elements of Delegation

Delegation involves three basic actions,viz.

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Delegation of Authority

When the work of an office manger or secretary increases so much that he cannot cope with it alone, he has to divide it among his subordinates.

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Responsibility of Process of delegation

The process of delegation has three aspects; assignment of duty, delegation of authority and assumption of responsibility.

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Technical competence of superior of Sources of Authority

According to this opinion, the technical compertence of a superior is the source of his authority over his subordinates.

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Acceptance of authority by subordinates of Sources of Authority

According to this school, authority springs from the willingness of subordinates to accept and obey the authority of their superiors.

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Formal structure of organisation of Sources of Authority

According to this school, authority originates from the formal structure of the organisation.

Click to read - Formal structure of organisation of Sources of Authority

Sources of Authority

There are different opinions regarding to this school, authority originates.

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Authority of Process of delegation

Authority is an essential element in the 'act of management and administration. To get things done by the subordinates, managers at all levels of organisation have to depend on authority or the power of command.

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Authority and Responsibility of Process of delegation

'Authority' and 'Responsibility' are two basic concepts in management. The process of delegation in organisation involves three actions on the part of manners : assignment of duties to the subordinates; delegation of required authority to the subordinates to enable them to discharge their duties; and assumption of obligation or responsibility by the subordinates for their work.

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Contents of organisation manual

There are all of the following matters may form the contents of an organisation manual

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Organisation Manuals

Sometimes, the organisation charts may not be considered sufficiently explanatory to serve the purpose.

Click to read - Organisation Manuals

Duty Charts and Lists

When recurring duties are assigned to the clerical staff, it is sometimes felt that specific duties allotted to each subordinate should be listed or written out in the form of a chart. This is based on careful study of the various types of jobs and observation of the time taken by different clerks on the job.

Click to read - Duty Charts and Lists

Follow-up of Instructions

Instruction are meant to be carried out as desired by the supervisor. To ensure that his instructions are obeyed faithfully, every supervisor should follow up and see that they are executed fully in terms of quantity and quality of performance as well as within the allotted time.

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Circumstances of written instruction and use of office manual

In view of the implication-both good and bad of written manuals of instructions, it is desirable that instruction should be put in writing only under the following circumstances

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Written Instruction and Use of Office Manual

Written instruction is sometimes preferable to oral instruction for several reasons.

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Instructions

One of the important tasks of every supervisor is to issue necessary instructions to his subordinates.

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Type of Duties activities of the Supervisor in Explain notes

The duties of the office supervisor also vary with the type of activities which he has to supervise.

Click to read - Type of Duties activities of the Supervisor in Explain notes

Type of Duties activities of the Supervisor

The duties of the office supervisor also vary with the type of activities which he has to supervise.

Click to read - Type of Duties activities of the Supervisor

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